Administrative Analyst / Executive Assistant to the Clerk

The United States District Court for the Western District of Pennsylvania is seeking a highly organized and detail-oriented Administrative Analyst / Executive Assistant to the Clerk. This position reports directly to the Clerk of Court.

Applicant must have significant experience in an administrative support capacity position. Applicant must have at least one year of Specialized Experience. * Strong knowledge and skills in use of personal computers and software applications to prepare reports, correspondence, and presentations. Expert Excel and PowerPoint skills are required. Familiarization with virtual platforms (Zoom, Teams, etc.). *Specialized Experience means progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of project management and executive assistant work. Attention to Detail: Demonstrated attention to detail is essential for ensuring accuracy in all aspects of work, including data entry, document review, and compliance with established procedures. The ability to identify errors, inconsistencies, or anomalies and take corrective action is critical. Successful candidates must consistently produce high-quality work with minimal oversight. Resilience: Effectively deals with work related problems, pressure, and stress in a professional and positive manner. Demonstrates emotional maturity. Interpersonal Communication Skills: Strong ability to communicate effectively (orally and in writing) with individuals of diverse backgrounds inside and outside of the Clerk's Office, able to explain operational matters and concepts, and gather information from a variety of individuals and groups, including judges, lawyers, court unit executives, managers, and co-workers. Discretion: Recognizes the sensitivity of information and strong ability to maintain confidentiality. Preferred Qualifications/Court Preferred Skills: Bachelor's degree or above from an accredited college or university. Decisive Judgment: Ability to consistently demonstrate sound ethics and judgment in a timely and confident manner. Adaptable Work Style: Quickly restructures tasks and priorities as the needs of the Clerk's Office change; anticipates turns of events and proactively takes action to avoid any negative consequences. Organizational Skills: Organizes and plans work according to meet the needs of the Clerk by defining objectives and anticipating needs and priorities to meet established deadlines. Skill in administrative matters such as event planning, file maintenance, record keeping and reporting. Productiveness: Maintains a high level of commitment to personal performance. Takes initiative developing and managing projects with varying priorities and deadlines and can undertake new programs and projects to meet critical needs. Ability to multitask, work independently, and coordinate the work of others. Teamwork and Collaboration: Effectively works and collaborates with others toward a common goal. Analytical Thinking: Works to understand complex situations, issues, and problems by breaking them down into smaller pieces. Follows a step-by-step approach while anticipating implications or consequences of a decision or problems that might occur.